Questions to Ask Yourself Before Booking a Venue


It is hard to secure the most suitable location for your event if you don’t know what questions to ask the owner or manager of a venue. Selecting the right site is a tricky decision, you must take some time to carefully plan the whole procedure and ask the right questions when speaking to venue staff. Here are some ideas to help you get started.

How many will be in attendance?

Prior to picking up the phone and calling potential venues, it is important to know exactly how many people will attend the event. You won’t be able to choose an appropriate venue without this information. Creating a shortlist of guests will help you to organise your event more effectively.

When you have a definite figure, you can then go about securing the right type of venue for the occasion. If you’re searching for a place to host an EOFY party in Melbourne, there are several top-class venues in the city which can accommodate your request.

How big is the venue?

If you’re not sure how many guests will arrive on the day, it is always better to book a venue with multiple function rooms or a large additional space just in case you need to extend the party on the day. Some venues have several multipurpose function rooms on their premises, so if you find your party is getting overcrowded, the venue will be able to accommodate you with additional space. If you only book a place with a single function room, you may find yourself turning people away, this won’t go down well with guests who arrive late only to find they’re being turned away because you booked an inadequate room.

What will the weather be like on the day?

Many people who are relatively new to organising events always forget to check the weather forecast on the day of the event. It is a nice touch to check the forecast and inform your guests of what to expect on the day. If it is likely to rain, recommend bringing an umbrella or raincoat just to be safe. Simple touches such as this can make a huge difference to your event.

What experience does the venue have with hosting events?

If you’re looking to book a place for your end of financial year party and you’ve a chic cocktail bar in mind, try to find a venue in Melbourne which has experience hosting these kinds of events and has the right amenities to cater for your request. The easiest way of finding out about these places is to search online, once you’ve located what looks like a striking venue, take some time to visit the premises and assess the area first-hand.

There are several important factors to consider before choosing an event to host your party. The right kind of area will enable you to run an effective, enjoyable occasion which will have all your guests talking about it for years to come. Do some research prior to booking and only deal with a recognised venue in the city.